Data Capture - "TechSavvy Solutions: Streamlining Office Operations with MunComp Systems"

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Data Capture

Products > Corporate DMS > Services
Does your company need to meet urgent deadlines or an extra hand with your Data Capture, Data Collection, Design Surveys, Writing of business plans, Company profile or Writting a proposal? Outsource your work to us and we guarantee that we will deliver good quality work Accurately and Efficiently.

MunComp provide end-to-end data capture solutions for its EDMS customers. These solutions can be broken down into two distinct categories, depending on the level of complexity and integration required:

Standard Solutions are our turnkey data capture services while Bespoke Solutions provide for a high degree of customisation and are often highly industry or function specific.

Standard
Capture data into the MunAdmin EDMS which may include:
Contracts
Resolutions
Agendas
Minutes
Tenders
File Documents, etc

Bespoke
Entry & application forms
Claims processing (Medical & Insurance)
Order entry
Indexing (document archiving)
Market Research

Accounting - Invoice, Credit Note & Statement processing & reconciliation

The Process
The Data Capture process involves 4 essential stages, which have been designed and tested to ensure that maximum security and efficiency is achieved through rigorous internal controls at all times. Complete accountability and visibility are achieved through our Customer Zone, at all times.

Data Capturing
MunComp provide end-to-end data capture solutions for its customers. These solutions can be broken down into two distinct categories, depending on the level on complexity and integration typically required: Solutions Standard Solutions are our turnkey data capture services; while Bespoke Solutions provide for a high degree of customisation and are often highly industry or function specific.


Data Capture
MunComp Systems is a leading innovator of Data Capture solutions that improve business processes by seamlessly converting paper-based documents into electronic information, thereby enabling their inclusion within the decision making process.

Solutions

Information is the life blood of competitive companies. For any business to remain competitive, it must have all critical and relevant information at its immediate disposal. When this information is not fully utilised, trapped in paper documents or not kept up to date it can hold back sales, delay operations or reduce response times to both customers and businesses and prevent proper service delivery to the clients customers.

As a business with a very long and rich heritage, MunComp has a proven business service delivery model which it is able to leverage successfully and with very low risk.

New contracts are managed with the experience and knowledge built up from years of delivering successful solutions to our loyal and expanding customer base.Whatever the technology, we are committed to providing a dependable, accurate & cost-effective service to our clients through our complementary out-sourced solutions.

Data Capture Process

Scanning: The scanning process can either be done by the customer, internally or by one of our approved suppliers. The output of this process is the electronic image we will use to key from. This ensures that where required, the original documents need never leave the customer's premises
.
Transfer of Images: Source images are then transferred in electronic form to the data centre.

Key from Image: We utilise our own developed Data Capture software which has been designed specifically for high-speed data entry from images. The software contains the full range of quality assurance checks and statistics for both Key & Verify modes, including: individual field validation checks at time of capture, look-up tables, batch management & individual operator output statistics.Our 'Key' operators extract and capture the client-designated data from the scanned images into the relevant fields of a database. After Keying, our 'Verify' operators recapture the information and are alerted to all differences, by keystroke, as and when they occur - this double keying ensures the highest quality standards are adhered to.

Key From Original Documents: Our system makes provision to key or index from the original documents. We found this way to be much faster than keying information from a image on screen.

Key From Original Documents: Our system makes provision to key or index from the original documents. We found this way to be much faster than keying information from a image on screen.

Output: Before work is returned, it is prepared for output through the post processing function. This function typically involves reconciling, validating & merging of processed data into the agreed output format. Information is then returned according to the agreed upon schedule which could range from one month to a few hours.


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